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Management Assistant
You act as a true “jack-of-all-trades”, able to manage multiple priorities, reduce operational workload, and ensure everything runs efficiently behind the scenes.
As a Management Assistant, you will support senior stakeholders and ensure the smooth day-to-day operations of the organization. This is a hands-on, senior-level support role combining executive assistance, administration, event coordination, and office management.
Responsibilities:
Must have skills:
Nice to have skills:
As a Management Assistant, you will support senior stakeholders and ensure the smooth day-to-day operations of the organization. This is a hands-on, senior-level support role combining executive assistance, administration, event coordination, and office management.
Responsibilities:
- Executive Assistance
- Manage complex agendas for multiple stakeholders
- Schedule meetings and ensure logistics (rooms, materials, coordination)
- Support leadership in day-to-day planning
- Administration & Mailbox Management
- Manage shared mailbox and prioritize incoming requests
- Handle administrative follow-ups (POs, travel, onboarding processes, etc.)
- Support hiring logistics (equipment, onboarding coordination)
- Event Coordination
- Organize and support internal and external events (e.g. company events, team meetings, customer events)
- Coordinate all practical aspects (logistics, communication, planning)
- Ensure smooth execution and follow-up
- Office & Facilities Support
- Manage office supplies and day-to-day office needs
- Support facilities topics (badges, deliveries, post handling, vendors, etc.)
- Ensure a well-functioning and organized workspace
- Project Support
- Support ad hoc projects (incl. L&D-related initiatives)
- Provide administrative and operational assistance across teams
- Communication
- Act as central point of contact for internal and external stakeholders
- Ensure smooth and structured communication flow
- 4 to 5 years of proven experience in a similar role as Executive/Management Assistant
- Experience in a dynamic environment with multiple stakeholders
- Ability to prioritize, structure, and manage high workload
- Experience combining administration, coordination, and operational support
Must have skills:
- Strong organizational and planning skills
- Ability to manage multiple priorities simultaneously
- Experience with executive support (agenda management, coordination)
- Hands-on and proactive mindset
- Strong communication skills (Dutch & English)
- Solid knowledge of MS Office 365 (especially Outlook)
- Ability to work independently and take ownership
- Flexible mindset (no strict 9-to-5 mentality)
Nice to have skills:
- Experience in event organization / coordination
- Experience in office management / facilities support
- Exposure to project support or L&D initiatives
- Familiarity with tools like Copilot or automation tools