As an Executive Assistant, you will support an SLT-member in his daily tasks. You will ensure efficient agenda and inbox management, proactive communication, and administrative support. You will work closely with the SLT-member and other stakeholders within and outside of the company.

Responsibilities:

• Agenda and Email Management: Oversee SLT-member’s schedule, arrange and adjust meetings proactively, manage his inbox, and filter emails.
• Document Preparation: Draft initial documents and assist with PowerPoint presentations.
• Meeting Coordination: Book meeting rooms, set up links, and take minutes and action points (+ follow-up).
• Budget and Expense Management: Track budgets in Excel and manage expense reports.
• Stakeholder Communication: Maintain contact with law firms and key stakeholders and organize events.
• Proactive Problem Solving: Identify issues and provide solutions, ensuring efficient communication and collaboration.
• Administrative Support: Ensure the necessary documents for meetings, maintain files, and support his team with tasks like following up on invoices and travel arrangement.

Requirements & Qualifications:

• Experience as an Executive Assistant or in a similar role
• Excellent organizational and communication skills
• Proactive and assertive work attitude
• Ability to work under pressure and prioritize tasks
• Discretion and confidentiality in handling sensitive information
• Good knowledge of Microsoft Office, especially Word, Excel and PowerPoint
• Ability to quickly adapt to changing circumstances

Must have skills:
•    Excellent command of Dutch and English, both spoken and written
•    Strong organizational skills
•    Proactive and assertive attitude
•    Experience with agenda management and meeting scheduling
•    Good knowledge of Microsoft Office
•    Ability to work independently and make decisions
•    Accountability
•    Learning agility
•    Interpersonal savviness

Nice to have skills:
•    Basic knowledge of French
•    Experience in a legal environment
•    Experience with budget management and financial administration